Event+Tasks

=toc SPI Planning Meeting (April 7th)=

PARKING AND FOOD (Gayle) >> 355 bag lunches sandwich/chips/fruit/cookie delivered to Johnson overhang 11:15-11:45 AM
 * Look into parking For Team Meeting (Tuesday april 12th)
 * Parking for event (Friday May 6th)
 * secured free parking at Waverly Lot from 9:45 am -1:00 pm . The Parking Office will prepare (12) placards for the school bus/private vehicles. Like last year, I'll prepare an envelope for each driver with the placard, campus map, and driving directions that includes an option to avoid Memorial Drive. Bus contracts specify that the driver cannot go on Memorial Drive - who knew!
 * order food for event (bagged lunches, students will pick up on the way out and eat on bus )
 * Jules Catering, final count confirmedMay 4 to Jenny Willig 617-628-5977 x26; jwillig@julescatering.com; $9.50 each
 * Poland Springs will deliver 13 cases of water; 800-759-9549; our account #0047314281; each case is $5.99 and contains (24) 16 oz bottles
 * Sandwich board for outside (CAC) reserved. Confirmed res #190342; pick up Friday morning 9 AM (W20-500)
 * signage for the sandwich board uploaded to copytech; to be picked up Friday morning 9 AM (W20, 1st fl)

CERTIFICATES (Gayle)
 * Print certificates of participation for all students

TSHIRTS (Rachel)
 * Design
 * Order for students + staff + teachers + volunteers?

INVITATIONS (to event)
 * provide list (on wiki)
 * send invitations (nancy)

PARTICIPATION TROPHY (Mike)
 * trophy for each school (mechanical parts sculpture?)

VIDEO (MIKE)
 * UNDERWATER
 * Sea Fox (Kyle)
 * REX II (?)
 * SURFACE
 * find dedicated project manager (potentially joe?)
 * video footage (volunteers / HS video project (Cambridge, Brookline HS or one of our SPI schools/)
 * Still pictures (Joe?)

STUDENT NUMBERS (Kathryn)
 * names of students by 2 weeks before (for certificates)
 * number / allergies of students 2 days before (for lunch)

REPAIR TABLES (Kathryn + Kyle)
 * 2 tables from Jody (1 mechanical 1 electrical?)
 * compile list of necessary tools / parts
 * >2 volunteers to man tables
 * first aid kit (Gayle)

VISUALIZATION / ANNOUNCEMENTS
 * projector / large monitor or 3 monitors in stands
 * microphone linked to PA
 * commentary team location and logistics
 * Marquee in pool (look at last years)

SCHOOL EQUIPMENT NEEDS
 * DEXTER/SOUTHFIELD monitors + cables to connect them

QUESTIONS / EQUIPMENT NEEDS FOR POOL
 * 2 tables for repairs
 * 2 tables for check in and tshirts/ lunch
 * microphone for PA
 * capacity of gallery
 * marquee in pool area
 * signage for the other events we can tack on to

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